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Frontpage as a poor man personal knowledge management system

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Microsoft FrontPage and Microsoft Expression Web

 Information is not knowledge Digging out the information you lost Slightly Skeptical View on Enterprise Unix Administration
Information Overload Tagging  grep command fgrep command  Orthodox File Managers  Drinking from a firehose -- informing ourselves to death Total Commander
 Perl Wiki as a System Administrator Tool            
Research Materials on Nicholas Carr's "IT Does not Matter" Fallacy Blogs Problems with Wiki Wikipedia and the problem of vandalism Sysadmin Horror Stories  Humor  Etc

 Frontpage or some free version of it can serve as your personal knowledge system.  While I recommend (and use myself) a commercial product (FrontPage2003), two abandonware alternatives are available too. One is SharePoint Designer 2007. The second is Microsoft Expression Web

Knowledge management systems refer to any kind of IT system that stores and retrieves knowledge, improves collaboration, locates knowledge sources, mines repositories for hidden knowledge, captures and uses knowledge, or in some other way enhances the KM process.  The most common type of knoelmedege management system is wiki,

As long as you have less that several thousand pages you do not a complex engine to run you wiki. Frontpage capabilities are more then enough and it can serve as both an editor and presentation engine.

The whole scheme looks like the following

1. You create a special folder in which you put "raw tickets". for example "My_tickets"

2. You create a special folder, for example My_knowledge_base which serves as your knowledge base in which you will "inject" peqces of knowledge in tickets via a spcial script. In this folder you can imitate categories and subcategories using subfolders -- name of subfolder is the name of the category, or as they often call it a tag. For example

./Suse/Applications
./Suse/Applications/Apache
./Suse/Authentication
./Suse/Backup
./Suse/Bulletin
./Suse/Hardening
./Suse/Images
./Suse/Installation
./Suse/Installation/Downloads_and_burning
./Suse/Installation/Guidelines
./Suse/Installation/Novell_book
./Suse/Installation/Oracle
./Suse/Installation/PXE_boot
./Suse/Networking
./Suse/Performance_tuning
./Suse/Quotes
./Suse/Registration
./Suse/Security
./Suse/Security/Images
./Suse/Startup_and_shutdown
./Suse/Startup_and_shutdown/Images
./Suse/Troubleshooting
./Suse/Troubleshooting/Images
./Suse/Upgrades_and_patching
./Suse/Upgrades_and_patching/Packages
./Suse/Upgrades_and_patching/Whatsnew
./Suse/Yast

Frontpage can link html pages made from saved emails and helpdesk tickets which can be held in a separate websites.  Initially you do need Apache and MySQL to run you personal database, unless it became really, really big which will happen in 10 years or so ;-).

On a regular 7200 RPM harddrive Frontpage scales to, say, hundred thousand HTML pages. Multiply this at least by factor of two in case you use SSD disks.  The main problem is slow search and slow creation of Frontpage reports (which are pretty useful tool, especially recently modified files report). Slow down in creation of reports is really noticeable after 10K pages but still manageable till one hundred thousand pages. Global operations speed is also affected. For example replacing some string globally (in all pages) can take several minutes.  Speed of loading pages for editing or reading does not depend on the number of files in your web.

Frontpage provide some capabilities of indexing of documents and capability to search them from the editor as well as several useful repot (recent change, etc).  Frontage search  and replace is very helpful. Replace can work with the set of pages (one or several folders) or even the whole website.

When page is moved Frontpage adjusts relative links automatically both on the page you move and in all pages that reference this page.  

Frontpage HTML editor is simply great. It's not as powerful and flexible as MS Word, but no other editor comes close because it provides editable view of raw html. You can even use it instead of MS Work for creation of small documents.  I do.  The only noticeable deficiency is that spell checker is much worse then in MS Word.

Frontpage  can and should be augmented with standard Unix utilities as all you pages are text (html) files and grep and find work with them perfectly well. Search and replace operation can be stored. See Frontpage Tips

Frontpage also provides adequate Web publishing capabilities with skin and other cosmetics and creation of index and menu for pages. Those capabilities called Frontpage extensions work both for  Unix and Windows. 

Just systematic browsing through your old records open a wealth of forgotten but extremely useful information for you. In a very deep way changing database format and reloading your knowledge database in a new format is a very constructive and useful activity. This is time well spend.

I think that for the first ten years or so you can easy use Frontpage only personal database (and publish some branches as public web site using Frontpage extensions, see below). 

Tags in Windows 7 filesystem

Windows provide ability to tag certain types of file, mainly generated by Microsoft Office (Ms word). Unfortunately it does not provide such a capability for HTML files.

Tag your files for easier searches in Windows 7 - TechRepublic

You can Tag a file from within its Properties dialog box. Again, keep in mind that not all file types can be tagged.

To do so, just right-click on the file and select the Properties command. When the Properties dialog box appears, select the Details tab. If the file type can be tagged, you'll find the Tags property. When you click just to the right of the Tags label, a text box will appear, as shown in Figure C, and you can type your Tag.

Html can meta tag that can be used for this purpose. <meta> tags always go inside the <head> element.

<meta name="description" content="page description">
<meta name="keywords" content="tag1,tag2,tag3,...">
<meta name="author" content="Joe Doer">

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Meta tags html basics best practices

Meta tags have also been used to indicate copyrights.

<!-- don't use this! -->
<meta name="copyright" content="SitePoint" />

This can be improved by instead providing a link tag pointing to a copyright page (or an anchor on the same page).

<link rel="copyright" href="copyright.html">

Finally, although many websites still use the keywords value of the name attribute, Google will not consider this in its search ranking algorithm or when displaying search results. In fact, Google has never considered keywords in its search algorithm.

<meta name="keywords" content="web,design,html,css,html5,development">

Google has said that it is extremely unlikely that this will change in the future, so you shouldn't bother with the keywords meta tags.

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